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Formatting In WordPerfect Homepage for tips and tricks for |
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Formatting In WordPerfect Homepage for tips and tricks for |
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List of all my WordPerfect Tips Pages
Try Corel's Knowledge Base
(More help for WordPerfect or Quattro Pro)
So it looks like this:
| Name | Address | Phone |
Type the text at the beginning of the line
Press (Shift+F7) once to move to the center. Insert dot leaders, press (Shift+F7) a second time. Type the text to be centered and press (Alt+F7) to move to the right edge of the line. Press
(Alt+F7) again to insert dot leaders and type the text that you want flush right.
Yes! You definitely want to be able to align a column of dollar amount, right? Here ya go.
You will definitely have to play around with this one, but it will be worth it. I recommend you add buttons to your tool/power bar. I had my buttons added to the Format bar. (Right click on the Toolbar, choose Format, then right click and edit)
Add the buttons for Tab Hard Decimal, Tab hard Decimal Dot, Tab Hard Left Dot, & Tab Hard right Dot (found in the format section)
I changed my icons so they look like what they will appear on the ruler bar. You can see them by Format, Line, Tab Set, click on Left and you will see the different styles and how they look.
When you need to have something like this
| 2.33 |
| 22.33 |
Another one is this:
| ......2.33 |
| ....22.33 |
It's really worth the learning of this feature. I know you work with numbers, and this feature will really help in keeping your columns with decimals in a straight & proper
Decimal tabs are useful for lining up numbers on the decimal point. However, sometimes I want to align text on something other than a decimal point, such as a hyphen or a parenthesis. You can easily do this by changing the decimal-align character.
Choose Format/Layout, Line, Tab Set. Place the insertion point in the Character: text box in the Align Character group box and delete the current character. Type the new character or press (Ctrl+W) to select a WP character. Choose OK when you're done.
Now, whenever you tab to a decimal tab or use decimal alignment in a table, the new alignment character is used. Note: If you use a hyphen as the alignment character, you must insert a hard hyphen in your document by pressing (Ctrl+-).
It's called Kerning. This is where you notice a word that just doesn't look right because 2 letter in the work are just to close together. Wouldn't it look better if the 2 l's in Yellow were further apart? And look like this Yellow. Some words will just look better. Here are the instructions. (Watch out, the spell checker will get you)
Place your cursor within the word you want to kern.
Click on Format, Typesetting, Manual Kerning...
Place your cursor where you want the kerning to take place. You may have to experiment with location. Especially with the word yellow.
Increase or decrease the amount. You will see a change as you increase/decrease. Continue until you have the word the way you want it to look. The word Word, at the beginning of this section was kerned because of the r and d being to close together.
You may not use this feature very often, right? Think again. Once you start using it and notice how words look, you will take another look at kerning.
I have buttons on one of my Toolbars for clicking every time I need to do a decimal tab that looks
like this:
.............5.0
And another one that aligns those decimal points. And most of the others alignment buttons.
However, I heard of a way to do that quicker.
Display your ruler bar (View, Toolbars, check Ruler Bar, or View, Ruler Bar). Now click and drag all the small triangles (they represent a tab set) down and off the ruler bar that you don't want. (Or for a quick way, right-click on the lower portion of the ruler bar and choose Clear All Tabs.
Now right-click anywhere in the lower portion of the ruler bar and choose one of the styles of tabs. (i.e. Right, ....Right, Decimal, ....Decimal.) Now just click on the ruler bar where you want those types of tabs. You'll see that you're tab settings are no longer triangles like there were before. They'll look different depending on what style of tab you chose.
Keep the text together without putting in a page break.
Format, Page, Keep Text Together...
Click on what you want and press OK
I use this macro to make a page formatted so that all paragraphs are with a hanging indent
Each time you press the [enter] key after you've chosen Format, Paragraph, Hang Indent, you revert back to the default regular paragraph style. But I have document that I want to have all the paragraphs on a hanging indent basis. How can you do this quickly. Create a new style based on the Hanging Indent.
At a blank document, go to Format, Styles. Click on Create, and type in Hang-Indent in the top box and in the second box type Continuous Hanging Indent.
Click inside the large gray box titled Contents and press Ctrl+F7 then press OK
Next click on Options, Copy, and select Template and press OK, then Close.
Now when you choose Styles, you will always see that new style you just created.
Place the insertion point at the top of the document.
Choose Format/Layout, Margins and insert the top margin code for the first page, such as 2". Choose OK
Choose Format/Layout, Page, Delay Codes.
Type the number of pages you want the codes to be delayed, such as 1, and choose OK.
Now insert the second margin code by choosing Format/Layout, Margins, inserting 1" for the top margin and choosing OK
Choose Close from the Feature Bar when you've inserted the desired codes.
You can now edit the text of your document as much as you'd like and the margin codes won't be affected.
To add a merge code into a Header, have your form file in the current window and the Merge Feature Bar displaying. Create the header normally. When you do this, the Header/Footer Feature Bar is displayed. Begin typing the text for your header.
When you're ready to insert a merge field code, right-click the Feature Bar and choose Merge to switch back to the Merge Feature Bar. From this Feature Bar, choose Insert Field and insert the desired fields into your header from the Insert Field Name Or Number dialog box. When you're done, choose Close to close the dialog box.
Switch back to the Header/Footer Feature Bar by right-clicking on the Feature Bar and choosing Header/Footer. Close this Feature Bar to exit the header and return to your document.
Select File, Print, Multiple Pages and choose Print.
In the Pages/Labels text box, type 2:1-4 to print page 1-4 of the second set of numbering.
Footnotes - using same footnote for different items
1. Place the insertion point where you want the first footnote inserted and choose Insert, Footnote, Create. Type the text desired and choose Close
2. Choose Tolls, Cross-Reference to display the Cross-Reference Feature Bar.
3. In the Target text box on the feature bar, type a name for this reference spot, such as footnote, then choose Mark Target to insert the target code just after the footnote code.
4. Repeat these steps to insert a target code for each footnote you want to refer to multiple times. Be sure to use a different target name for each footnote.
5. Place the insertion point in the document where you want to insert another reference to an existing footnote. To have the number look like a footnote reference, you'll need to insert a superscript code.
6. Choose Format/Layout, Font and choose Superscript. Press OK
7. If the feature bar if it is not showing, choose Tools, Cross Reference. From the Reference button, choose Footnote to refer to the footnote number.
8. Select the footnote you want to refer to from the Target list, such as Footnote1, then choose Mark Reference. Choose Close.
WP inserts a question mark where the reference is. Press right arrow key to go past the superscript code.
9. Repeat the above steps to insert additional reference at each location in your document that you want. Choose 10. Close from the feature bar when you're finished.
11. Generate the document by choosing Tools, Generate, OK.
Generate each time you add or delete footnotes to the document.
To have page numbering restart each chapter and in 2 different places within each chapter:
Place the insertion point at the top of the document and select the page number position you want to use for most of the pages.
Place the insertion point on the page where you want the page number to appear in the bottom center (the second style of numbering).
Choose Format, Page, Suppress.
Select Print Page Number at Bottom Center on Current Page and choose OK. For this page only, the page number is printed in the bottom center instead of the regular position.
Repeat this step to suppress the normal page numbering on any other pages where you want the page number printed in the bottom center position
When you have a long document that you keep adding to, you may need to have a certain page always to be the 3rd, 5th, 7th, etc. (an odd numbered page, or even, for that matter), it's easier to make that page work on it's own, rather than pressing Ctrl+Enter to create a new page. Let WP do it for you.
At the top of the desired page, click on Format, Layout, Page, Force Page and select what you want the page to be...even, odd, or new.
You can transpose the column and row labels by doing the following:
Save the table (not the document). Select entire table with the mouse).
Right-click the table and choose Copy.
Go to a blank document and paste.
Choose File, Save and type a name for the table. Save as a ANSI Delimited Text.
Close file
Place the insertion point where you want the chart to appear in your existing document where the original table is. (Make sure it is not within the table)
Choose Graphics, Chart. Click on Datasheet dialog and choose Data, Import.
From the Date Type menu, select ANSI Delimited Text.
Select Transpose Data and then the file name of the table you saved as the ANSI.
Choose OK and the chart is created with data from your table, automatically transposed for you.
You can continue to make any changes to the chart as normal.
First you changed the font, then the size, italics, and then you used bold.
Well, Now you want to do it all over again for the next section of that newsletter (or whatever).
Type the words in the second area where you want, but don't worry about the style, font, size and everything else.
Now, go back to those words you changed originally and select them. Right click and you see Quickformat... as an option. Select it and choose OK.
Now, go back to the second set that you want to look just like this first set and select this second set. Wow! They change automatically. Now right click again and de-select the Quickformat...
To ensure that the phone number isn't separated from one line to the next, or even a hyphenated word, all you need to do is press Ctrl+space bar or Ctrl+- This will ensure that you text stays where you want it to...on the same line
All you need to do here, instead of clicking on buttons or going through the menu, is (on a new line) to type 3 hyphens (for a single line) or 3 dashed (for a double line) and press enter
WP now has a quick way of getting bullets started. Just type 1. (Tab) and you will be starting the bullets. Or try * (tab) and you'll start another type of bullet system.
The place to change this is a little thought-of spot
Go to File, Print, Select, (make sure that your default printer is noted), Options, Initial Font.
Select the font you always want WP to start with. Click on OK. Click Select in the Select Printer dialog box and the Close. That's it. :-)
If you want to format a single word, such as adding bold or changing the font, you don't have to select the word first. All you need to do is place the insertion point anywhere inside the word and then select the formatting you want to use. For example, to change the font of a single word, place the insertion point in the word and choose Format, Font or click the Font button on the Power Bar, then select the font and font size you want. The new font is instantly applied to the entire word. To change the case of a single word, choose Edit, Convert and choose the option you want, such as Lowercase. To bold a word, press (Ctrl+B). Experiment with different features and you might be surprised at all the things you can do to a single word without selecting it first.
Got a document that you want expanded into 2 full pages. Just go to Shrink To Fit. Then choose shrink to 2 pages. Adjustments will be made to expand it to 2 pages
Don't want a ' . ' as an alignment character. Well here's how you can change that.
Format, Line, Tab Set. In the Align Character, delete the ' . ' character. Press Ctrl+W and select the character you want to use. Such as . Choose Insert And Close. Now when you use the decimal alignment feature and use the new character instead of a ' . ' the alignment will be set
Did you know that in WP, you can have the text be contoured to your picture? How about going through the picture (something you can't do in MS Word). Insert your graphic into the document. Don't worry about the text moving out of the way. It'll go back after your next step. Now right-click on the graphic and choose Wrap. From there you can tell WP where the words are to be going. (MS Word, eat your heart out!)
(7 or higher is at the end of this section)
Hey, now this will make your important items stand out. You can change the color, too. Doesn't have to be black. Try Blue. Here are 2 options I found. Tables are quick to create. Boxes are easier to resize. It's your choice.
Option 1:
Create a table of one row/one column. Resize the table if necessary. Right-click inside the cell and select Lines/Fill. Click on the Cell Fill down arrow. Select the button on the second row all the way on the right (100% fill). Change the Foreground Color to anything you want. If you don't want border lines, change the Cell Line, Outside to none. Select OK. Now on the Menu Bar, go to Format, Font and change the font color to white (or whatever color you want). Go type your text and you'll see how dominate it can look.
Option 2:
Create a graphic box: Graphics, Custom Box, User, OK. Right-click inside the box and chooseBorder/Fill, Fill (tab) and select the darkest one (100%). Choose a color. Click on the Border tab and choose None if you don't want a line border around the box. Right click inside the box again and choose Content, Edit. From the Menu Bar, select Format, Font and select a color for the text. Then choose OK
note: remember to change your font color after you've finished with the reversed text. Otherwise you won't see anything when you start typing outside the box/table (unless you're using a color other than white)
(7.0 or higher)
If you don't have the button on your Toolbar, you may want to add it. Right-click on the Toolbar, Edit, Feature Categories change to Format, click on Reverse Text... and drag to your tool bar.
Select the text you want to reverse. Click on the Reverse Text button and choose OK.
Well, every time you type a hard return, you'll get a new number or letter, right? Well you can change all that.
First it helps to have the Outline Toolbars showing. (Go to Tools, Outline). Do you typing and when you need to have a return without a new number/letter, instead of pressing [enter], you need to press Shift+[enter]
Don't forget that you can press the back or forward arrow to increase or decrease the level of the outline.
Press the hyphen key 3 times and press enter. You'll get a horizontal line.
Press the = key 3 times and you'll get a double horizontal line.
Press the * key, then tab and you'll get bullets started
Type 1. (tab) and type. When you press enter for the next line, numbering will continue with 2.
These procedures will insert the page number interrupting the page border.
Format, Border/Fill, Page. From the Border pop-up menu, choose Line, and select the style you want from the Available Border Styles list box. Press OK
Now choose Graphics, Text box. Right-click in the box and select Center.
Format, Page Numbering, Insert in Text, Insert, Close.
Click outside the box, then right-click on the box and choose Border/Fill and remove the border by choosing the first empty box for no border. Select the Fill tab and choose the last solid black box for 100% fill. In the Foreground palette, choose white. Press OK
Right-click the text box and choose Size. Select the Set circle and type 0.25. Press OK
Right-click the text box again and choose Position. Select Page from the Attach box. On the Horizontal menu, choose Center Of Margins. On the Vertical menu, choose Top Of Page and type 10.18 in the text box. (10.5 for numbering outside the border), Press OK
You may need to adjust the Vertical position depending on the border you are using.
For a number on page 2, you need to copy the box from page one. In Reveal Codes, (View, Reveal Codes), press Ctrl+Home. Press and hold the shift key and then press the back arrow key once. This is to Select the box. Then press Ctrl+C (Edit, Copy). Press Ctrl+End, Ctrl+{enter} (Insert, Page Break) and then press Ctrl+V (Edit, Paste). Now go to the end of the document and you will see the 2 on the second page in the proper position.
Want to create a new style with this new border and numbering. See the next tip on Styles. You would start the above instructions immediately after you have named your new style
To have "Page 1 of 5" inside a footer, you can do this:
Format, Header/Footer, Footer A - Create,
Now type "Page " (without the quotes and a space after the word page), then click on Numbering on the feature bar and select Page Numbering. Next type "of " (again, without the quotes and space after the word). Now click Numbering on the feature bar again and select Total Page.
Highlight the text and center it. Then press Close on the feature bar.
Now you will have a footer that shows:
Page 1 of 5
Each page there after will change according to how many pages you have and what the current page number is.
You can also have graphics in your footers. i.e. pictures and horizontal lines.
Say at the bottom of each page you want to have a thick line. Then below that have the page numbering. Following the same procedures as above only when you're done with the page numbering aspect, place your cursor at the beginning of the footer. (you'll need to have your Reveal Codes on). Now press [enter] then use your arrow key to move back to just before the Hard Return code. Next press Graphics, Horizontal Line. Click once on the line to select it and then change the thickness of the line.
Add graphics the same way. Just place your cursor where you want the graphic and then insert it.
If you want the style to be available in other documents, you can copy the style to your default template. Then the style will be available whenever you create a document based on that template. Follow these steps.
Open the document where you originally created the style and choose Format/Layout, Styles.
Select your new style in the Name: list box.
From the Options drop-down button, choose Copy.
In the Styles Copy dialog box, select Template to copy the style from the current document to the template used by the current document (most likely the default STANDARD.WPT template.
Choose Ok, then Close
To have all your new styles available for new documents, follow these steps:
Choose Format/Layout, Styles
From the Options drop-down button, choose Setup.
In the Style Setup dialog box, select Default Template as the Default Location. This set the default location for new styles to your default template, which is usually STANDARD.WPT.
Choose OK, then close.
In order to save a style you create, you will need to follow a few simple procedures.
First, create your new style: Format, Styles, Create and type in a name for your style and make any changes you want to have for this new style. Click on OK. Now click on your new style and select Options, Copy, Template, OK, Close.
Now, next time you start WordPerfect, your style will be there.
If you want to delete the style, then click on Format, Styles, click on the style you want to delete, then click on Options, Delete.
So if they are, change them.
Just like you would change the size or style of any selected text, select the dot leaders and change the size of the font.
You can easily fix the spacing of your tabs to they are always closer together. I always start my tabs at ". It just seems that " is just to far when using my tab settings for bullets.
If you find that " is just to far apart too, you can change your default settings to " like this:
Go to Format, Styles. Click on InitialStyle and choose Edit. Now choose Format, Line, TabSet. Click in the box for Repeat Every and change the number from 0.500" to 0.25". Click on OK. Now place a checkmark in the lower right corner of the dialog box where it says "Use As Default" then click on Apply.
Now all your new documents will have tab spacings of " instead of "
Ever find that when you type 1/2" you're just fine. However if you type "The Best 1/2", it comes out looking wrong? What about this: " Wrong! You want the curly quotes around the end of the quote, and the straight marks at the end of , right? Do this: type "The Best 1/2t", then move you mouse between the 2 and the t, click and delete the t. You're curly quotes will remain in tact. And for the ", type 4" then moving your cursor between the and the 4, then delete the 4. (you get by pressing and holding the Alt key then typing the numbers 0189 and then releasing the keys).
Check out the options available for automatic lines, tabs, indents, etc. You can find these at Tools, Quick-Correct, Options. If you click in the boxes at the bottom for options, you'll be given a description at the bottom of the dialog box. If you choose not to use it, then just un-check it again.
My favorites are for the lines, caps correction and bullets.
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This page maintained by: Tracy
@ Carney Creations
Disclaimer: I am only responsible for the actions/inactions of myself.
All other use of the tips in connection with my home page and links are the sole responsibility of the end-user.
